At the end of discovery, it is wise to securely store your case documents to protect the integrity and confidentiality of your client's data. By properly archiving your data, you are keeping the door open for a fast response time if additional matters arise with overlapping relevance. In addition to the added security and increased responsiveness, you are saving time and money for clients.
By archiving your data, you are not only putting a proper disaster recovery plan in place but you are maintaining compliance by retaining access to all necessary client data. Choosing a third party for this removes the liability of data loss and security breaches through viruses, worms, or computer hackers. In addition, data archiving provides on-demand access to your required documents -- keeping them readily available when there is potential for future litigation.
Throughout an entire case life-cycle, from the original forensic images to the filtered data sets to the final production sets, data can be securely stored and maintained. Data can be backed to tape as well as disk -- now that technology has made it a viable option. Below, we have provided some features for each method.
- Less expensive when compared to disk storage
- More costly to access
- Slower to pull data
- Less flexibility for selectively pulling data
- Greatest shelf life
- Best for storage of data over 5 years with limited access
- More expensive when compared to tape storage
- Access costs are low
- Data is fully searchable for targeted retrieval
- Higher maintenance due to mechanical disk failures
- Best for data that might have a shelf life of < 5 years, where future discovery requests are likely
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- Single-point entry to data room
- Limited access with biometric security
- Fire-protected vault
- Camera surveillance
- Limited access to floors
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